Abstract submission

Key dates & deadlines

  • 1 October 2016 – Opening abstract submission
  • 31 January 2017 – 23:59:59 CET - Abstract submission deadline
  • 12 February 2017 – 23:59:59 CET - Abstract submission extended deadline
  • On or after 1 March 2017 - Dispatch of notifications of acceptance
  • 15 March 2017 - Early registration deadline
  • April 2017- Instructions for oral and poster presenter

The online abstract submission is closed now. 

 

ABSTRACT SUBMISSION GUIDELINES

Before entering the abstract submission system please carefully read the guidelines and submission procedures below!

Application Process
To be selected to present you are required to submit an abstract for oral or poster presentation via the online abstract submission system.

  • All abstracts must be submitted electronically. Faxed or hard copy submissions will not be accepted.
  • All abstracts must be written in English. Authors may submit a maximum of one abstract as leading author but can be mentioned as a co-author of other papers.
  • A presenter may indicate if their work is suitable for presentation as a “poster”, an “oral presentation”, or “no preference”. The final decision on oral presentations, however, is with the reviewing Scientific Committee.

Accepted papers will be divided into two categories:

  • Oral presentations of 12 minutes plus 3 minutes for questions and discussion
  • Poster presentations displayed during the Congress in the exhibition area

The first deadline for submission of abstracts was 31 January 2017 – 23:59:59 CET.

All presenters must register as full delegates to attend the Congress. Acceptance of abstracts into the programme is contingent upon receipt of the registration fee.

Next Generation Award, Poster Awards and Travel Fellowships                                                              
In order to attract the best abstracts to the Vision 2017 Congress and to increase possibilities to present important scientific findings or best practice results, at least a three prizes and ten travel fellowships will be awarded:

-        Vision 2017 Next Generation Award: A prize of 500 EUR will be awarded by the Vision 2017 Scientific Committee to best abstract and oral presentation by a Next Generation speaker (35 years or younger). Three nominees will be selected by the Scientific Committee based on their abstract. Nominees will be notified before the Congress.

-        VRS Poster Awards: Two prizes of 250 EUR will be awarded by the Dutch Society of Rehabilitation for the Visually Impaired (VRS): one for the best poster presenting high quality scientific research and one for a best practice example. Three nominees for each poster award will be contacted to send in a pdf of their poster two weeks prior to the Congress.

-        ISLRR Travel Fellowships: ten Fellowships will be awarded by the International Society for Low vision Research and Rehabilitation. These are traditionally awarded to delegate-presenters from very low income countries or to PhD student delegate-presenters without a bench fee. Criteria will be updated shortly.

Abstract Review
All submitted abstracts will go through a blind peer-review carried out by an international Scientific Committee.

Reviewers will give rankings from 1 to 5 points, taking into consideration the following five criteria:

  1. Quality of abstract presentation
  2. Clear introduction outlining the issue
  3. Clear presentation of results or issues
  4. Clear description of implications and conclusions
  5. Relevance of the subject/originality and impact on the field

After giving the rankings, reviewers will submit the recommended presentation style (oral or poster).

Abstract Selection
The Scientific Committee makes the final selection of abstracts to be included in the congress program. Abstracts selected for oral presentations will have a 15 minutes’ oral presentation including discussion in the parallel sessions (unless authors request poster presentation only). Abstracts selected for presentation as a poster will be on display during the congress. Presenters will be asked to be present at dedicated time slots.

Notification of acceptance or rejection to corresponding author
Notification of acceptance or rejection will be sent to the submitting (corresponding) author on or after 1 March 2017. Please note that only the corresponding author will receive an email concerning the abstract and is responsible for informing all co-authors of the status of the abstract.

Instructions for oral and poster presenters will be sent to the corresponding author in April 2017.

Please note:
All presenters must register as full delegates to attend the Vision 2017 Congress. In line with the former Vision Congress policy; fee, honorarium or expense payment will not be provided for presenters. Presenters of accepted papers are suggested to register for the congress at the early registration fee. If your attendance is dependent on acceptance of a paper, presenters are suggested to wait for the notification: there will be two weeks left for early-bird registration.

ABSTRACT GUIDELINES
Please read the guidelines and submission procedures below carefully. Abstracts not submitted in this format may not be considered for review. If you have any difficulties or queries about the abstract format, please contact the Congress organisers.

Language
Only abstracts submitted in English will be reviewed.

Size
The submission programme will automatically calculate the size of your abstract and will not allow submissions that do not fit the size requirements.

  • The maximum length of the abstract title is 20 words.
  • The maximum length of the abstract is 300 words.

All numbers are included in the word count; authors’ details are not to be included in the abstract template, see below at the submission procedure.

Copyright

  • Abstracts are preferably not published yet in any English language medical or scientific peer reviewed journal, but if so, abstracts should be rewritten. These abstracts preferably include substantial additional data and may be submitted and presented.
  • Copyright of the abstract(s) is assigned to the Vision 2017 Congress.  Accepted abstracts can be published in one of the following publications:

-        Final Programme / digital abstract book, made available during the Congress
-        Online publications on the Vision 2017 Congress website after the Congress

Topics 
Abstracts for review can be submitted for oral or poster presentations in a one of the topics below. If your abstract doesn’t fit in one of these topics, you can submit it at Miscellaneous.

1. Accessibility, environment & information

2. Activities of daily living

3. Acuity, reading or visual

4. Aging and later life

5. Automation, computer technology, e-health

6. Best practice example

7. Bionic eye, retinal implants

8. Brain plasticity

9. Children and visual impairment

10. Clinical physics, visual system

11. Cognitive functioning

12. Dual sensory loss (deafblindness)

13. Education

14. Evidence-based treatments

15. Epidemiology & public health

16. Intellectual disability

17. Low vision aids & optical aids

18. Neuropsychology & neuroscience

19. Occupational therapy

20. Orientation and mobility

21. Psychosocial functioning

22. Psychometric/validation studies

23. Quality of life

24. Reading

25. Societal participation

26. Visual functioning

27. Work and occupational health

28. Driving and traffic

29. Cerebraal Visual Impairment

30. Miscellaneous

 

ABSTRACT SUBMISSION PROCEDURE

1) Prepare the abstract Body of the abstract
Research abstracts should be structured as suggested below. Abstracts referring to rehabilitation / best practice examples may slightly deviate from this structure.
Introduction/aim: Indicate the purpose and objective of the study, the hypothesis that was tested or a description of the problem being analyzed or evaluated.
Methods: Describe the study design, the setting/location for the study and study population, data collection, outcome measures and methods of analysis or testing procedures used.
Results: Present as clearly and detailed as possible the findings of the study. Use means, standard deviations, odds ratios, confidence intervals or p-values.
Conclusion: Briefly discuss the data and main outcome of the study, treatment, care and/or support, and implications of the results for science and/or practice. Please avoid statements alluding to results or conclusions not presented in the abstract (e.g. “will be discussed”, “will be described” or “will be presented”).

Please note: Abstracts referring to rehabilitation / best practice examples, suggested structure:
Background/aim: Indicate the aim of the service, e.g. why was it developed, what was missing?
Content: What are the details of the service, which setting, target population, professionals involved.
Implications: E.g. impressions or satisfaction of patients/professionals, feasibility, implementation, generalizability, research opportunities.

Important!

- Text should be single spaced throughout, in Calibri 10 point font. Please do NOT change the font!
- The submission program will automatically calculate the size of your abstract and will not allow submissions that do not fit the size requirements (maximum 300 words).
- Text should not contain subheadings, underlines or bold type.
- Abstracts should be written in the past tense, stating what was done, not what is being, should or will be done.
- Use only standard abbreviations. Non standard abbreviations should be kept to a minimum and defined in parentheses in the text. In general, no more than 2 non standard abbreviations should be used and should only be used to replace words appearing 4 times or more in the text.
- Abstracts containing graphs, diagrams, images, photos or complex tables will NOT be accepted.
- Acknowledgment of supporting institutions may be made at the end of the text.
- Disclosure: indicate “none” if nothing to disclose or state the potential conflict of interest.
- References are not to be included.

 

2) Submit your abstract online

You can enter the abstract submission system on top of this page (The online abstract submission will be closed after February 12th, which was the extended deadline).

Follow the instructions mentioned in the online abstract submission system. You will receive an email to confirm that your abstract has been submitted successfully.

Terms of use
By accessing and/or using this system you agree (also on behalf of co-authors) to the terms of the abstract submission guidelines. Please note that transfer of copyright applies to all materials submitted through this online system.
Questions?
Global Congress Support has assigned Parthen to process the registrations and abstracts for this congress. Please contact them directly if you need assistance with the abstract submission process:
Parthen
Amsterdam, the Netherlands
e-mail: registration@parthen.nl
phone: +31 20 572 73 01
Questions regarding the content of the abstract should be addressed to Ruth van Nispen, secretary of Vision 2017 and chair of Scientific Committee, email: r.vannispen@vumc.nl